How to interview someone like a journalist

Man interviews a woman in front of a small plane

Interviews matter. A good interview is the foundation of good reporting. They are the best way of understanding a complicated situation and seeing it from someone else’s perspective. A wise, old editor of mine used to say ‘report it out.’ She meant ‘go talk to people, don’t rely on your own opinions and judgment.’ It’s a good maxim. One of my rules of thumb is to do one interview for each 250-500 words of final copy.

Update 19 July 2016: I wrote this article back in 2006 when I was interviewing and writing pretty much all the time and it was based on my experience as a freelance journalist for Wired, Director and Popular Science. I have reviewed and updated it to make it more relevant to the world of content marketing which is what we do now.

So here are my top tips for a good interview. Your mileage may vary and I’m keen to hear any other suggestions. (See also how to give a good interview and why interviews go wrong.)


  1. Choose the right format. Sometimes a face to face interview is good. More often, for me, a phone interview works best.
  2. Face to face. For a feature about an individual, I like to do several face to face interviews. The first is really a get-to-know session without notes and off the record. It is a reconnaissance. Then the major interview. Finally a follow-up interview around the time I’m writing the piece.
  3. Phone interviews. I love phone interviews. There’s something confessional about them and it’s easy to strike up a rapport with someone. I type quickly enough to take a more or less real time transcript during a phone interview which makes this form of interview particularly efficient. Also, a phone interview cuts out travel time and waiting around for people to turn up. Also, it makes interviews much easier to schedule as most people can find 20 or 30 minutes in their diary but a face to face interview seems to require an hour and a lot more commitment.
  4. Avoid email interviews. I’ve done two or three email interviews in my time and they’ve all been unsatisfactory. The results have been stilted and unnatural.
  5. Have a backup. For face to face interviews, I prefer to use two recorders or one recorder and hand written notes. Nothing could be worse than getting back from an interview and finding that you didn’t have any record. Mind you I ended up spending 15 minutes of an interview with Google’s Sergey Brin talking about digital Dictaphones instead of Google’s future. Oops.
  6. Have enough time. I was promised an hour-long interview with an airline executive for an profile I was writing for a UK magazine. On the day, the PR involved said it would have to be a 15 minute phone interview. I talked to my editor and we agreed that I should do it but the three page feature would be cut to a half page news item. Left to my own devices, I would have pulled out altogether.
  7. Manage PR people. PR minders are a frequent nuisance for journalists. They’re helpful when they book up an interview and make sure that the people turn up. However, I find their silent presence on phone interviews oppressive and I suspect that it intimidates the interviewee as well. It’s the same when we talk to subject matter experts in technology companies – you don’t want someone listening in.
  8. Don’t give questions in advance. I don’t prepare questions in advance and I always say no to people who ask me to send them a list of questions. Partly, this is because I don’t work that way and partly I don’t want people over-preparing. Also, my interviews tend to be quite free-ranging. Journalists rarely (if ever) give copy approval to interviewees but when interviewing for corporate work it is the rule.
  9. Avoid group interviews. An interview is essentially a one-to-one situation but many interviewees like to have a colleague in on the interview. Often they do this if they feel that their technical knowledge isn’t up to scratch. If I interview two people, it becomes harder to properly attribute quotes. Also, you miss out on potentially valuable contributions. Only one person can talk at a time. I would rather do two separate interviews.
  10. Prepare and research in advance. I don’t usually prepare a list of questions, although I’ll usually have a list of topics to cover. I also like to look up the interviewee on LinkedIn and Google as this can reveal interesting angles for questions and common ground to build rapport. I have an interview template in OneNote and I usually set this up before the interview with all the contact information and some initial thoughts and topics for the interview.
  11. Avoid the word ‘interview’. Most people think an interview is a scary thing. They think of job interviews or the kind of TV interviews that politicians do. Neither model works for a good journalistic interview. I prefer the words ‘chat’, ‘conference call’ or ‘conversation’.
  12. Confirm the time and date in advance and send reminders. People sometimes don’t turn up for interviews. This is why I prefer sending a meeting request from Outlook or using Calendly to book up the call. It’s also helpful to send an email reminder the day before.

Watch this free video and discover the secrets which could improve your copywriting.

The interview itself

  1. Introduce yourself. I like to introduce myself at the start of every interview. I tell people who I am and who I’m writing for. I call it the Government health warning. It’s a courtesy but it’s also a kind of protection. Doing it consistently means that any interviewee knows exactly where they stand.
  2. How to record interviews. I do interviews using RingCentral and record them for future reference. I use a Plantronics headset so I can also take notes during the call.
  3. Observe the legalities. In the UK, you have to tell people you’re recording a conversation because of the Regulation of Investigatory Powers Act, or RIPA as it is charmingly known. I tend to say ‘I’m keeping a record of this conversation to make sure I don’t forget anything.’ Even if it weren’t a legal obligation, I think it is a courtesy to say so. I don’t record all my interviews.
  4. Be yourself. My interview style is discursive, subjective and personal. My favourite interviews are the ones where I find common ground with the person I’m talking to and we have a fun, stimulating conversation. This means I have to come to the party dressed as myself. I interviewed Stephen Bungay a while ago for this blog and I had expected to chat for an hour. We ended up talking for four hours.
  5. Be enthusiastic. People like people who like them. They are also conditioned to think of an ‘interview’ as a potentially hostile situation and be on their guard. Consequently, you should be upbeat and positive. Do this genuinely if you can. Otherwise, engage your sincerity simulator.
  6. Shut up. You should be talking about 10-20% of the time at most. (This is my biggest weakness – I often end up talking too much and interviewing myself!)
  7. Listen hard. Sometimes you can pick up a word or a phrase in an answer which you can play back to the interviewee and get something much more intimate, interesting or honest. Interviews aren’t scripted Q&As, they are intense professional conversations and you need to concentrate.
  8. Capture the basic information. I use a template form for all my interviews that captures: name (get the spelling right), job title, contact details, time and date of interview and intended publication.
  9. Job titles can be difficult. Sometimes people have very long-winded or obscure titles. These don’t work well on the printed page. If this is the case, I like to get a more informal job description agreed with the interviewee. Tech companies are notorious for acronym-laden job titles. The important thing is to get the interviewee’s agreement to whatever you use. I like to ask: ‘how would you like me to describe you in the article.’
  10. Get past the canned speech. If an interviewee has been media trained, my heart sinks. Usually, it means I have to listen to 10-20m of self-important waffle prepared for them by their PR department. Sometimes you have to let people do their duty and then you can get to the interview. Sometimes asking the same question three times will elicit, on the third go, a more honest, human answer. Building a rapport with them on non-controversial subjects (like their job title or their recent career history) can put them at their ease. I’m not trying to trick people into saying something they don’t want to say. I’m trying to trick them into saying something in a natural, human way. A good interview sounds like an intelligent conversation over coffee not a standup PowerPoint presentation.
  11. Don’t lose control. Sometimes, especially with self-important interviewees, you can get into a bit of a tug-of-war over who is in charge of the interview. Never forget that you are the CEO of the interview. You don’t have to be bossy but its important that you get what you need from the interview and you steer it in the direction you want to go.
  12. Focus on what you need. Sometimes people get absorbed in details or get too waffly and abstract. Sometimes you need a specific quote or a good story. A timely intervention is sometimes required to redirect the interview. Phrases like ‘do you have any stories that illustrate that point,’ or ‘how does this relate to the bigger picture’ can be very useful ways to do this.
  13. Respect the interviewee’s privacy. Although I make transcripts of all my interviews, I don’t like to share them with anyone else. I know this is an ironic position but corporate clients often ask for the transcript as well as the finished article. There are three problems with this. First, redacting a transcript for public consumption is a task in itself, not a freebie. Second, it encourages clients to start rewriting my piece. Third, I think it’s not fair to the interviewee because an interview has some usable bits and a lot of filler.
  14. Be courteous. Say thank you afterwards. If you can provide a copy of the final article, do so.

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49 Responses to How to interview someone like a journalist

  1. Since I’m not trained as a reporter this technique was new to me. I’ve had other writers mention that one way to get an interviewee to say things they might not ordinarily say, is to stay quiet once they have (seemingly) answered the question. In that awkward silence they aren’t sure if you’re fully satisfied with the answer or not and keep going. If you accept the answer at the point where it seems complete, you might be losing some great stuff..
    I know I sometimes have a hard time keeping my trap shut.
    Thanks Matthew. Great piece.

  2. matthew nti ansah says:

    i am a broadcast journalist and a marketing student in Ghana.i would want us to communicate often because i want to learn more and be the best in my field.

  3. Zac says:

    I just wanted to let you know that your website was the most helpful of any I could find. I am a high school student in a video production class and our most recent project is an interview. The information you gave was very helpful. Thank you.

  4. Briana says:

    I loved your article it helped me a lot. I’m doing an interview on a elementary librarian for my science project. If anyone else knows anymore articles tell me at

  5. david says:

    I need to know some specific facts on hoe to give an interview or more like shadowing someone. Im doing a project for school and need to knoow some quiik facts. Thanks

  6. Dylan says:

    That was very helpful thank you for uploading this.

  7. bbeto says:

    Thanks alot Matthew, I’m a high school student and we’re having this interview project. Your site was my one and only aid, again, thanks alott!

  8. zozo habboul says:

    thanx alot Matthew… u help me alot in doing my project… and i will not forget to cite it….you will see your name everywhere in my project….can you tell me plz what the interviewer should do after the interview… like analyzing or verifying the information…. can u tell me plz???????

  9. Kevin says:

    Do you have any suggestions on how to interview someone through email? I have some affiliate marketing partners whose products I promote and would like to interview them.

  10. @TrueGabe says:

    Hi there,

    Thank you for the article on how to interview someone. I’ve had difficulty finding any instruction in my searches (finding mostly “how to get the job” type tutorials).

    This is great preparation for my interview with Kelp – Photographic Novel Director – Craig Neilson.

    I’ll return with my blog url on launch.

    All the best.


  11. Shane says:

    Thanks so much for this tip. I was doing a family tree and you helped me a lot. Thank you so much Matthew!

  12. Clementine says:

    Thank you very much for this article! I’m working on an oral history project, and I believe your suggestions will be very helpful in the interviewing process. Thanks again!

  13. Paul says:

    Just got to say that this whole website is fantastic for anyone just entering the Journalism field. This advice is the best I’ve come across, and I’m currently studying Journalism! Thanks a million and please keep it up.

  14. Max says:

    What if you can’t meet face to face with a person, and can’t call them because they live in another country. With that leaving an e-mail interview being the only option, why would that be a problem?

  15. Keri says:

    Thanks so much for this article! It’s one of the first results on Google for “how to interview”, FYI, and I can definitely see why. Lots of useful tips here—thanks! =)

    • @Keri Thanks for the kind words. I’m glad you found the article useful. There are several other useful interviewing posts on the blog – I seem to have spent my life interviewing people for one thing or another. 🙂

  16. Kim says:

    Re arranging interview times, have you tried Doodle?!

  17. Hi,
    The tips are great… do you know any reference book that would delve deeper into the topic ?
    I need to interview people for video / TV, and I would be glad to get some additional pointers !

    Thanks for your help;

    • I don’t know about video or TV interviews. But for print journalist interviews, I think Writing to Deadline is pretty good (it covers a lot of other stuff too). There is a review and a summary on this blog – just use the search feature.

  18. danielle says:

    This is a great article and it’s very useful. I’m going to do my first interview soon and I did not know where to start. Thank you so much!

  19. Millie says:

    Your article was very informative and useful. I needed to brush up on my skills for an upcoming interview and found it most helpful.

  20. Hey thanks, this is just what I needed. I don’t have much call to perform interviews, so getting the basics from you is quite helpful when I need to.

  21. Thanx Matthew, for this wonderful piece! I sent your link for our organization to study. Keep up the good work! All the Best.

  22. Okay, I break every rule on this, but this is the typical way we authors interview each other for our blogs! We send the questions in advance and we call it “interview”. Maybe this is an author thing? *shrugs*

  23. Izzy says:

    This was very helpful, thank you. The only thing I had to ignore was not preparing a list of questions. My professor wants to look over me set of questions before proceeding to interview. I wonder, do you have to introduce the person and give a few details about them, or let them talk about themselves?

  24. Sean Rich says:

    Matthew, thanks for reporting this out! With regard to automating the scheduling process through self service scheduling, have you looked at I have a friend who uses it with good success.

  25. Chitti says:

    I’m a high School student and just started working for the newspaper, i’ll be interviewing a new assistant principal and was wondering if i could get any pointers and tips!

  26. First off I would like to say terrific blog! I had a quick question that I’d like to ask if
    you don’t mind. I was curious to find out how you center yourself and clear your head before writing.

    I have had difficulty clearing my thoughts in getting my thoughts out.
    I truly do take pleasure in writing however it just seems like
    the first 10 to 15 minutes are generally
    wasted just trying to figure out how to begin. Any suggestions or
    hints? Cheers!

  27. JKat says:

    Hey Matthew! 🙂

    I’m new to this site, I actually came across it when I was working on a school project. Once I finish with school, I want to be a journalist. I really appreciate the time you took in this article to explain how to have a successful interview. I was wondering if, for a future article, you could explain the differences between investigative, freelance, and other types of journalism.

    Thank you for your time. 🙂

  28. S Parker says:


    Thank you for this article. It is quite helpful. I have one question, though. I’ve been interviewing local residents and businesses and such and keep finding that people are asking me to submit my article to them for review prior to publishing it on my blog.

    I’m not working in undercover journalism or anything, but I’m really put off by this. It seems to be so widespread, though, that I’m wondering if it’s the new norm!? Am I overreacting? If not, how do I politely tell people no?

    Any insights you could share would be greatly appreciated. Thank you!

    • I always used to say ‘for myself, I’d be happy to but my editor won’t allow it and it’s not [magazine name] policy’.

      For most people, being interviewed for an article is an opportunity for some positive PR. By all means, they should check the journalist’s credentials, look at their past work and be clear about what is on and off the record but for most of the magazines I wrote for back in the day, giving people editorial review and approval was a strict no-no.

      For people who press coverage, those are the rules of the game. If you don’t like them, don’t play.


  1. Storie di me - 25 December 2006

    e sempre girando, ma niente di natalizio…

    dalla NASA, un analemma su Atene. Spettacolo…

    come impostare un\’intervista a qualcuno. Non male.


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