Listen! Writers need tea, silence, good keyboards, comfortable chairs, big desks and private offices with doors that shut.
Sometimes, they need to wander around muttering to themselves, long baths, late nights, notebooks for sudden inspiration etc.
If their concentration wanders when you talk to them, it’s not that you’re boring (although you probably are) it’s just that they’ve thought of a good opening sentence for their next piece. Forgive their eccentricities.
Create a great writing environment
Writers often like to work from home. This is because it lets them concentrate. However, in the six years since I wrote that article, VOIP, IM, intranets, Twitter etc. have brought the office into the home in a new way, so we need to find new ways to concentrate and switch off distractions.
Managers can help by respecting boundaries and leaving writers alone when they’re working. Seriously, there’s no need to call or email four times a day to ask how it’s going. It’s done when it’s done.
It’s all about the word count (until it’s not)
The word count is how writers figure out how long something will take. It’s how we allocate effort between projects. But behind the word count there is also a desire to do good work. Excellent writers care about quality and they want to deliver copy that makes a difference to you and your customers. For example, I love hearing that our work has helped our clients sell more stuff. Give a good writer important work and watch them light up.
Use deadlines wisely
Writer’s have a love-hate relationship with deadlines. They motivate us and help us set priorities, but they also rule us. We live with an infinite series of homework crises.
So never give a writer an open-ended deadline. That tells them ‘this project isn’t important to me.’
Equally avoid false deadlines. If you do it enough, they’ll see through the pattern and be late anyway. Better to be honest about your real deadline. If a writer consistently and egregiously misses deadlines, they’re just a broken person. Find a different writer.
Like anyone in business, writers will try to schedule their work. Last minute requests and short deadlines are okay (sometimes), but you are more likely to get a good job if you give them a reasonable deadline.
Ego shouldn’t get in the way
Writers, like actors, deal with feedback every day. It’s part of the job. At Articulate, we embrace it – every writer is also an editor and every piece is peer-reviewed. So if you give feedback, you shouldn’t get an emotional response. But that doesn’t mean we don’t have emotions. Treat writers with the same respect as other professionals.
Don’t leave it to the last minute. I have had a client who regularly gave feedback late on a Friday afternoon and asked for revised versions on the following Monday morning. After a few lost weekends, I stopped working with them.
Explain the context. If you want a change, tell the writer why you want it. This gives them the information to make the change now and to write better for you in the future.
It’s not ‘wordsmithing’
When someone asks me to ‘just wordsmith this document’, alarm bells ring. It’s a mistake to think that all writers do is polish up existing copy, as if a bit of editing can turn a badly-researched, unstructured, illogical, tedious document into a client-winning gem.
Writing – in the sense of actually putting words on the page – is only a fraction of what we do. We also research, prioritise, analyse, structure, edit and proofread. Just as architects do more than draw pretty pictures of buildings, marketing copywriters do more than ‘wordsmithing’.
(This content was originally written in 2013, but has been updated with video, slides and updated copy in 2021.)